Home Products Downloads News Store Support

How to enter your mail server settings into MaxBulk Mailer | How to use Maxprog products Maxprog's Blog

How to enter your mail server settings into MaxBulk Mailer

How to use Maxprog products Maxprog's Blog

Compatible with MS Windows Compatible with MacOS

How to enter your mail server settings into MaxBulk Mailer


How to enter your mail server settings into MaxBulk Mailer - Server settings are an important part of successful email delivery. Among other things you have to make sure you are not abusing your mail service and similarly you are not annoying your audience.

Therefore you need to understand well the meaning of each setting and above all, you have to make sure you are using the best delivery options.

So, indeed, in order to send messages with MaxBulk Mailer you have to enter your mail server settings correctly into the software.

You will find all the mail server settings in the 'Settings' panel. In addition, the 'Settings' panel allows you to create as many mail accounts as you need. You can also choose from a wide range of delivery options.

How to enter your mail server settings into MaxBulk Mailer

Mail server settings

Typing the settings is actually the hardest part since you have to know several server related data such as the SMTP server/host address, your user ID, your password, and the authentication scheme you have to use.

Your Internet Service Provider (ISP), your web hosting company, or your bulk mail server service will provide that information upon request. You are very likely already using those settings with your other email software.

Note that MaxBulk Mailer lets you open several simultaneous connections to your SMTP server. With a fast internet connection this can speed up email delivery quite significantly, but with a modem connection, you should keep it to one or two connections only.

You should also double-check your agreement with your ISP as to how many SMTP connections you are allowed to use at once. Note that using 20 connections is not necessarily faster than with 5 connections because of your system resources and your connection bandwidth.

That said, let see how to enter the server settings. You will find below a detailed description of each field.

SMTP server access

How to enter your mail server settings into MaxBulk Mailer - SMTP server access

- SMTP host: Your SMTP host address and port if different from default (address:port).
- SSL: To establish a SSL v2, SSL v2/3, SSL v3 or a TLSv1.2 secure connection.

The typical server address uses to start with 'smtp' or 'mail' followed by a domain name and an extension (TLD). For instance: 'smtp.icloud.com' or 'mail.authsmtp.com' are valid mail server addresses.

Since some ISP may block the default mail port 25 sometimes you have to add an alternative port number, for example: 'mail.authsmtp.com:2525'. Usual alternative ports are 26, 587, 2525, 2526, and 3535.

The SSL settings are for establishing a secure connection between you and the mail server. By far the most popular SSL scheme is TLSv1.2. For you to understand, it is like when you visit secure HTTPS:// web sites but for mail servers.

MaxBulk Mailer offers two variations of TLS, TLSv1.2, and TLSv1.2Exp.

- TLSv1.2 scheme establishes a secure SSL connection on port 465 directly by default.
- TLSv1.2Exp scheme establishes a regular unsecured connection and asks the server to switch to SSL.


How to enter your mail server settings into MaxBulk Mailer - Authentication settings

Select an authentication scheme. Possible choices are None, POP, ESMTP, and APOP.

Authentication schemes are mechanisms to verify your identity prior to being granted to send a message through a server. It is usually done by providing a User ID, a Password, and by selecting an authentication method.

The most popular authentication scheme nowadays is ESMTP:

The ESMTP Authentication only needs:
- Your account ID: Your account ID.
- Your Password: The password to access this ESMTP account.
- An authentication type: From Login (Default), Plain, MD5 Challenge-Response (or OAuth2).

Tip 1: Most servers use your email address or the part before '@' of your email address as the account ID.
Tip 2: The most used authentication type is Login, the default. Gmail requires OAuth2 though.

The POP and APOP Authentication needs:
- A POP Server: The POP server address and port if different from the default.
- Your Account ID: Your account ID on that POP server.
- Your Password: The password to access this POP account.

Note that the Port parameter is also optional on the POP server address. Provide a port number only in the case you are not using the POP default port 110 (Secure SSMTP 465 and SPOP3 995 respectively).

The Authentication setting is almost always required and some server-side anti-spam software may look for an Authentication header to determine whether your message is legitimate.


How to enter your mail server settings into MaxBulk Mailer - Delivery settings

This part of the settings panel lets you configure how messages have to be delivered. You can choose the delivery method between the Singly mode and the Bulk mode. The delivery method defines the delivery pace and speed, distribute the sending between multiple delayed sessions, and set the address where delivery errors (bounces) should be sent.

The Singly option

If you don't use the personalization options of MaxBulk Mailer, you are missing out on one of its' most powerful features. However, you can speed up the processing and the delivery of your messages that aren't personalized by deactivating the 'Singly' option.

If you activate the 'Singly' option, messages are sent one by one, showing the recipient "To:" header and allowing the email-merge tags to be replaced by their corresponding values depending on each entry.

However, if you deactivate the 'Singly' option messages are then sent to all recipients at once. It is called Bulk mode. Note that in both cases your list is never sent to the recipients. In bulk mode, the Default 'To' header is automatically set to 'Undisclosed-Recipients'. You can change that text to whatever you prefer.

In bulk mode, it is highly recommended to use small groups rather than 'All at once' to avoid 'Insufficient storage' SMTP errors. The precedence option can slightly impact the delivery priority by informing the server about the nature of the message.

Note that in Bulk mode MLM will not work. As a result, you will not get opening nor click-through statistics.

The Singly and Bulk modes are explained here in detail: What is the 'Singly' option for?

Group Mails and Interval

Your server may limit the number of messages that can be sent during a session. You can easily match your server delivery threshold requirements by using the Group Mails option to specify how many messages have to be sent on each session and by setting an Interval between each batch.

In other words, MaxBulk Mailer will send to a number of recipients, the group's settings then will disconnect from the mail server, will wait for the interval, and then will reconnect to send to the next group. MaxBulk Mailer will do that until it reaches the end of your list.

Therefore, the bigger is your group setting and the smaller is your interval, the faster you will finish but the more likely you're ISP will flag your message as possible spam.

MaxBulk Mailer shows an estimation of your delivery per hour and per day depending on the Group and the interval you have selected.

Delivery errors (bounces)

The Errors field is optional. It lets you set an email address where Delivery errors (bounces) have to be sent. This option allows you to get the errors sent to a different email address.

To header and Precedence

The 'To Header' field lets you enter a default string/list/address when using the bulk mode as explained above. If you let this field empty MaxBulk Mailer will set it to 'Undisclosed-Recipients'.

The Precedence setting allows you to tell the server and the recipient mail software what kind of message you are sending. For Instance, if you set this setting to 'List' an unsubscribe button/link will appear on Gmail for example. As a result, your recipient will be able to unsubscribe from your list.

Sender information

How to enter your mail server settings into MaxBulk Mailer - Sender information

Finally here is where you enter the sender data, the sender name and email address.
- From: The sender email address in the form myname@domain.com
- Name: The name that will appear in the 'From' header along with the sender email address above.

In addition, you can also add a 'Reply-To' email address if you want to get replies sent to a different email address. This is totally optional but handy when your server forces you to use a given sender email address.

- Signature: The signature is a piece of text that will be appended to your message. We recommend you to consider using it to indicate how your recipients can unsubscribe from your list. It is also worth considering reminding people of why they are on your list and/or how they subscribed to it, particularly if you only use it once a month or less. Note that you can paste styled text to this field!

- DKIM: This is for signing your messages. It is explained in detail here: How to setup DKIM in MaxBulk Mailer. DKIM is advanced stuff that is however well worth a read.

Saving the account settings

Finally, once you are finished entering and adjusting your settings you can save your account by selecting the "Save new account as..." menu from the account pull-down menu or by clicking on the 'Save' button.

You can save as many settings as you wish. They will all be available from the account pull-down menu.

Burst Mode

How to enter your mail server settings into MaxBulk Mailer - Burst mode

MaxBulk Mailer offers the possibility to open several simultaneous connections to as many different servers as you wish. Burst Mode is simply the possibility to use more than one server at once. All you need is at least two servers.

You can activate this option by selecting the 'Burst Mode' menu from the Server pull-down menu and by checking the servers you want to use from the list.

MaxBulk Mailer will then use the servers you have selected with their corresponding settings.

Note that this feature is closely related to the 'Connections' setting thus using 10 connections with 2 servers will open 5 connections per server.

Checking the settings

The best way to check your settings is to send a message to yourself. You can do that by writing a sample message with a sample subject in the 'Message' panel and add your email address to the list in the 'Recipients' panel. Just click on the 'Send' button and see the sending process in the 'Delivery' panel.

If you get no error and you receive the message in your mailbox, you are all set! Check your settings and retry otherwise.

Related support video-guide

This support video made by Stan Busk, software engineer at maxprog.com, shows and explains the different server settings:

If you have any questions please contact me here.

Where can you get your server settings

The best way to get your server settings is by visiting the server support page or by contacting the server support.

In addition the maxprog support pages include the settings of the most popular mail servers like AOL, AuthSMTP, Amazon SES, Earthlink, Comcast, Gmail, Hotmail (Live), GoDaddy, Yahoo!, SBC Yahoo, Yahoo-Verizon, Yahoo-AT&T, Office365, iCloud, Verizon and Bell Sympatico.

If you have any questions please contact me here.

Review us on
Stan Busk Stan Busk
October 18, 2020


Recent questions from our MaxBulk Mailer users
  How many emails can we send in a single click? NEW YouTube Video
  What does 'relay not permitted' mean? NEW YouTube Video
  Do I need my own SMTP server to use MaxBulk Mailer? NEW YouTube Video
  We want to include click-through in our emails. NEW YouTube Video
  What is the MaxBulk Mailer privacy policy? NEW Screenshot
  How does the base64 encoding function work? NEW YouTube Video
  How can I clean up the blacklist? NEW YouTube Video
  No Images in Preview (only object frames) UPDATED Screenshot
  How can I send a test email message using my list UPDATED YouTube Video
  Sorting a recipient list by date using an optional column data UPDATED Screenshot
  I want to get click-though statistics with MLM UPDATED YouTube Video
  How can I add an unsubscribe link UPDATED YouTube Video
  Office365 server SMTP settings UPDATED Screenshot
  Je n'ai pas reçu le N° sur ma messagerie UPDATED Screenshot
  How can I send a link to a PDF UPDATED YouTube Video
  My email service just blocked me for using MaxBulk Mailer UPDATED Screenshot
  Sending emails through an Exchange server Screenshot
  Training live Youtube events, Q&A webinars and videos YouTube Video
  Where are the MaxBulk Mailer DKIM settings ? Screenshot
  MaxBulk Mailer newsletter mailing list subscription Screenshot
  I lost my activation key (serial number), can I recover it? Screenshot
  Is there a limit to how many emails you can send ? YouTube Video
  Sending a unique invitation number with MaxBulk Mailer YouTube Video
  Using the Cc and Bcc fields YouTube Video
  The MaxBulk Mailer statistics button does not work YouTube Video
  Bitcoin Purchase Screenshot
  How can I do a simulated bulk e-mail delivery YouTube Video
  Comcast - An authentication error occurred Screenshot
  PayPal error, do you accept Bitcoins? Screenshot
  Bitcoin Payment Screenshot
  Need help installing MLM on server Screenshot
  Images not displaying in Preview after update to 8.7 Screenshot
  How to send an email with a picture in the body YouTube Video
  Images are missing in the message preview Screenshot
  Mail being sent to unsubscribed addresses YouTube Video
  How to DKIM sign an email with MaxBulk Mailer YouTube Video
  Amazon SES (correct) settings Screenshot
  Picture with text on the right YouTube Video
  Not receiving the Delivery Report YouTube Video
  I've tried to download the latest version for 3 days...
  MLM Unsubscribe feature
  Spaces disappearing when using the Styled Text format
  Email editor and responsive emails YouTube Video
  Text disappearing when previewing and sending Screenshot
  How to get click-through statistics with MaxBulk Mailer YouTube Video
  BCC sending mail merge email
  Question about your software
  Accessing the MaxBulk Mailer blacklist YouTube Video
  Erreur #103: Le URL n'est pas valide
  Maxbulk - switching computers
  Unable to import my contacts into MaxBulk Mailer YouTube Video
  Setting DKIM for the first time
  MLM Unsubscribe Link Screenshot
  Authentication errors... YouTube Video
  Cannot authenticate with Gmail YouTube Video
  Importing a csv/txt file YouTube Video
  Importing recipients from a text file YouTube Video
  TLS1.2 support
  Upgrading 8.5 to 8.6
  Unexpected Blacklisting YouTube Video
  Comcast residential bulk limits
  HostGator delivery limits
  Someone using your software is sending SPAM
  Mise à jour vers 8.6.1
  Error in the installation 'api-ms-win-crt-heap-l1-1-0.dll is missing
  Where are the SMTP settings stored? Screenshot
  Lately all my emails are going into the recipients spam folder
  Resend Registration Licenses
  Mail-merge sender data using tags YouTube Video
  How to embed a photo into the email text
  Messages says delivered but I haven't received it
  Lost emails
  Custom Attachments
  TLS 1.2 Support
  Upgrade MaxBulk Mailer SE to Pro
  I purchased the product and did not receive the serial number
  Can't send emails thru Gmail YouTube Video
  Where are the delivery logs?
  Most of my messages are rejected
  Earthlink changed settings and MailBulk Mailer does not work
  No consigo que envíe mails. SSL
  Sending to a maximum of 300 e-mails per hour
  My customers are not receiving my messages
  Last update broke everything...
  Recuperar Maxbulk Mailer SE
  MaxBulk Mailer no longer sending links
  Someone is illegally using your software with my email address.
  MaxBulk Mailer SE
  Custom Max Bulk / Adding new features
  Someone is spoofing my email address to send spam
  How can I use my update plan on a new computer?
  Why do I get a Delivery Report message after each delivery?
  What mail server can I use with MaxBulk Mailer? YouTube Video
  Subject Command Tag YouTube Video
  PDF attachments not received
  Remote lists
  Déplacement/copie de contacts entre documents
  MLM upload gives 0 address(es) have been uploaded to 'List'
  Where to find the log files of Maxprog Bulk Mailer
  Exporting data does not include past sent information
  Unsubscribe with text file does not update remote list
  Max Bulk Mailer crashes every time after send 100-150 emails
  Can't find my activation key
  Authentication failed / Relaying error YouTube Video
  How do I turn of Click Tracking ? in Plain Text?
  Computer crashed, trying to rebuild mailing lists and preferences
  MLM URLs don't work
  Creating a remote list
  Your Kind Assistance Please!
  Word docs with weblinks
  La page web reçue est différente de celle envoyée avec mbm
  Erreur de n° de série
  The software asks for an account ID and password
  Forwarding emails sent by MaxBulk, cut and paste not working
  MLM cannot connect
  Resend/Recall Function
  Where are the logs?
  Won't send any emails
  My computer rebooted and i lost my serial number
  Transferring recipient lists between two MaxBulk Mailer copies
  Links not working
  Email account is not connecting through Maxbulk server
  Je n'arrive pas à envoyer mon message à toute ma liste en une fois
  Quels sont mes identifiants MLM? Screenshot
  DMARC Evaluation error
  Where are the preferences and the lists stored on Windows?
  Web Page format doesn't work for me
  Upgrade to the App Store app?
  List of attachments in the Preview panel
  How do I get a picture to be displayed on the top of the message? YouTube Video
  Recipients are no longer organized alphabetically
  I would like to know if MaxBulk Mailer can personalize emails? YouTube Video
  Chinese characters and trial version footer issues
  How can I upgrade the App Store version to last available on maxprog?
  Unified Email server
  I'm receiving lots of 'Undelivered Mail Returned to Sender' bounces
  Connection problem with Apple iCloud server Screenshot
  Free upgrade, or not free?
  I can't send a PDF attached to my message when it contains pictures
  Problem applying styles to a conditional statement result
  Any MaxBulk Mailer tutorial to get started?
  How to upgrade from Standard to Pro Screenshot
  License Key Recovery
  Cannot install the last update
  MaxBulk Mailer sent all the messages to me rather than the recipients
  Erreur d'authentification du serveur Gmail YouTube Video
  Does MaxBulk Mailer come with its own internal SMTP server? YouTube Video
  Pièces jointes
  How I can change the old activation key with the new one?
  Adding Hyperlinks to MaxBulk Mailer messages
  Emails not received despite MaxBulk Mailer delivery confirmation
  Any dedicated bulk mail server I can use with MaxBulk Mailer? YouTube Video
  Can I pay with Bitcoins? Screenshot
  Adding an Unsubscribe link to messages YouTube Video
  Your document is set to ISO-8859-1 but your HTML code use UTF-8 Screenshot
  Updates for AppStore Version
  Adding a URL to an image and placing pictures side by side YouTube Video
  How to configure office 365 of microsoft Screenshot

  [Valid RSS]  Subscribe to Maxprog's Knowledge Base

Generic questions
New paragraph
How do I install Maxprog software on my computer?
MS Windows
New paragraph
How can I change an application language?
MS Windows
New paragraph
How to register the software I've just purchased?
MS Windows
New paragraph
How can I recover the serials I have lost of products I purchased here?
MS Windows
New paragraph
How can I recover my serial from a registered application?
MS Windows
New paragraph
How can I find out the product name and version my serial unlocks?
MS Windows
New paragraph
Where can I read your software License Agreement?
MS Windows
New paragraph
How to fix software issues (doesn't start, runs slowly, crashes often, ...)
MS Windows
New paragraph
Double-clicking on my files no longer opens them with the software, why?
MS Windows
Stan Busk If you want to make the most of the software that you have acquired at Maxprog, do not miss the Stan's Blog. It is a library of Tutorials and Tips covering specific features and tipical problems you may have when using our tools. This page is updated regularly depending on the topics discussed in our public forums and issues reported thru our HelpDesk. If you are interested on what we are currently working on (or want to participate in beta testings) don't miss the Stan's Logbook.

For years, MAX Programming has provided companies around the globe with sophisticated and innovative solutions. Our commitment to quality is not only evident in our products, but also in our people. It is our mission in Professional Support Services to ensure that our products perform to the fullest of their ability in order to meet the business objectives of our customers. We provide the tools and information required for improved productivity. To accomplish this, we offer an array of services including: Technical Support, Education Services and Consulting Services.

Maxprog is part of an internet site network made of desktoolset.com, emaildesignstudio.com, familycash.com, icash.promo, maxbulkmailer.com, maxprog.com, maxprog.net, maxprog.org, maxprog.us, myrecipients.com, newslettercomposer.com, sharedcontents.com, stanbusk.com, usertools.com.

MaxBulk Mailer is a full-featured and easy-to-use bulk mailer and mail-merge software for macOS and Windows that allows you to send out customized press releases, prices lists, newsletters and any kind of text or HTML documents to your customers or contacts.

MaxBulk Mailer is fast, fully customizable and very easy to use. MaxBulk Mailer handles plain text, HTML and rich text documents and gives full support for attachments. With MaxBulk Mailer you will create, manage and send your own powerful, personalized marketing message to your customers and potential customers.

Thanks to its advanced mail-merge and conditional functions you can send highly customized messages and get the best results of your campaigns. You also have support for international characters, a straightforward account manager with support for all type of authentication schemes including SSL, a complete and versatile list manager, support for importation from a wide range of sources including from remote mySQL and postgreSQL databases.

MaxBulk Mailer is a software tool that you purchase once, no need to pay on a per-email basis to submission services!

   Currency  70.00

Did you like this post?

Home Products Downloads News Store Support