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How to send custom attachments with MaxBulk Mailer

How to use Maxprog products Maxprog's Blog

Compatible with MS Windows Compatible with MacOS

How to send custom attachments with MaxBulk Mailer


How to send custom attachments with MaxBulk Mailer? Well, it turns out that one of the little known features of MaxBulk Mailer is the possibility to send custom attachments.

For instance, let's imagine we have a list of 100 student's father's email addresses and we need to send their kid's report cards.

We have the 100 PDF documents in a folder, each with a unique title. We need to send each one to the corresponding email address!

How to send custom attachments

With old MaxBulk Mailer versions, the only way to send custom attachments was by adding the 100 files to the attachment panel and using a long and complex conditional statement.

With generic mail software literally you have to send the messages manually, one by one.

To fully meet the requirement a specific feature was needed. We simply called it "custom attachments".

The idea was not only to provide a way to perform such type of delivery but to make it as simple as possible.

The attachment panel

For the occasion, the attachment panel was redesigned and simplified.

We only have a list box with a '+' icon in it (and a splitter bar right below to set its height).

To add an attachment you just click on the '+' button and select a file. You can also drag and drop the file to the list as usual.

After adding a file to the list you will see a double arrow icon on the left of the attachment icon. If you click on that double arrow icon you will see a menu.

This menu allows you to replace the file name by something else like [Opt1].pdf.

How to send custom attachments

Then on the recipient list add the file names, without the extension in the Opt1 column.

If you want to add the full name with the extension then edit the attachment name and set it to [Opt1] only.

Finally, if your attachment is a picture (png, jpg, gif) you can even place it in the message by dragging and dropping the file from the attachment list to the message.

Attachment tags also support a default value, the format is [tag_name|default_value] like for example [Opt1|generic].pdf. That means 'generic.pdf' will be sent when the Opt1 tag has not been set.

In addition, you can use any common tag, opt tags, date tags, or whatever... even a combination of them!

Go to the Preview panel, there is a new 'attachments' line below the header lines. Try and see yourself!

How to send custom attachments - Preview

In conclusion, it is now very easy to send custom attachments.

How does it work

MaxBulk Mailer simply replaces the tags inside the attachment names with the data in the corresponding list columns.

Tags are simply data placeholders. They can be anything from columns names, date strings, delivery date, or a number sequence.

The only requirement is to name your attachments in a way MaxBulk Mailer can then handle them.

In the example above the 100 PDF files could be named 'report_127541.pdf', 'report_854225.pdf', 'report_995674.pdf', and so on. We could use 'report_[Opt1].pdf' as the attachment name and then place the '127541', '854225', '995674' IDs in the Opt1 column.

How to send custom attachments - The recipients list

Then MaxBulk Mailer would send 'report_124571.pdf', 'report_887124.pdf', 'report_741458.pdf', and so on to the corresponding recipients in the list.

In this video I use the example above:

Any comment/suggestion/feedback is welcome!

Stan Busk Stan Busk
June 27, 2021

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MaxBulk Mailer is a full-featured and easy-to-use bulk mailer and mail-merge software for macOS and Windows that allows you to send out customized press releases, prices lists, newsletters and any kind of text or HTML documents to your customers or contacts.

MaxBulk Mailer is fast, fully customizable and very easy to use. MaxBulk Mailer handles plain text, HTML and rich text documents and gives full support for attachments. With MaxBulk Mailer you will create, manage and send your own powerful, personalized marketing message to your customers and potential customers.

Thanks to its advanced mail-merge and conditional functions you can send highly customized messages and get the best results of your campaigns. You also have support for international characters, a straightforward account manager with support for all type of authentication schemes including SSL, a complete and versatile list manager, support for importation from a wide range of sources including from remote mySQL and postgreSQL databases.

MaxBulk Mailer is a software tool that you purchase once, no need to pay on a per-email basis to submission services!

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