{"id":742,"date":"2024-10-01T00:01:37","date_gmt":"2024-10-01T05:01:37","guid":{"rendered":"https:\/\/www.maxprog.com\/blog\/?p=742"},"modified":"2026-02-11T19:40:54","modified_gmt":"2026-02-12T00:40:54","slug":"how-to-send-custom-attachments-with-maxbulk-mailer","status":"publish","type":"post","link":"https:\/\/www.maxprog.com\/blog\/how-to-send-custom-attachments-with-maxbulk-mailer\/","title":{"rendered":"How to send custom attachments with MaxBulk Mailer"},"content":{"rendered":"

How to send custom attachments with MaxBulk Mailer<\/a>? Well, it turns out that one of the little known features of MaxBulk Mailer is the possibility to send custom attachments.<\/p>\n

For instance, let’s imagine we have a list of 100 student’s father’s email addresses and we need to send their kid’s report cards.<\/p>\n

We have the 100 PDF documents in a folder, each with a unique title. We need to send each one to the corresponding email address!<\/p>\n

How to send custom attachments<\/h3>\n

With old MaxBulk Mailer versions, the only way to send custom attachments was by adding the 100 files to the attachment panel and using a long and complex conditional statement.<\/p>\n

With generic mail software literally you have to send the messages manually, one by one.<\/p>\n

To fully meet the requirement a specific feature was needed. We simply called it “custom attachments”.<\/p>\n

The idea was not only to provide a way to perform such type of delivery but to make it as simple as possible.<\/p>\n

The attachment panel<\/h3>\n

For the occasion, the attachment panel was redesigned and simplified.<\/p>\n

We only have a list box with a ‘+’ icon in it (and a splitter bar right below to set its height).<\/p>\n

To add an attachment you just click on the ‘+’ button and select a file. You can also drag and drop the file to the list as usual.<\/p>\n

After adding a file to the list you will see a double arrow icon on the left of the attachment icon. If you click on that double arrow icon you will see a menu.<\/p>\n

This menu allows you to replace the file name by something else like [Opt1].pdf.<\/p>\n

\"How<\/p>\n

Then on the recipient list add the file names, without the extension in the Opt1 column.<\/p>\n

If you want to add the full name with the extension then edit the attachment name and set it to [Opt1] only.<\/p>\n

Finally, if your attachment is a picture (png, jpg, gif) you can even place it in the message by dragging and dropping the file from the attachment list to the message.<\/p>\n

Attachment tags also support a default value, the format is [tag_name|default_value] like for example [Opt1|generic].pdf. That means ‘generic.pdf’ will be sent when the Opt1 tag has not been set.<\/p>\n

In addition, you can use any common tag, opt tags, date tags, or whatever… even a combination of them!<\/p>\n

Go to the Preview panel, there is a new ‘attachments’ line below the header lines. Try and see yourself!<\/p>\n

\"How<\/p>\n

In conclusion, it is now very easy to send custom attachments.<\/p>\n

How does it work<\/h3>\n

MaxBulk Mailer simply replaces the tags inside the attachment names with the data in the corresponding list columns.<\/p>\n

Tags are simply data placeholders. They can be anything from columns names, date strings, delivery date, or a number sequence.<\/p>\n

The only requirement is to name your attachments in a way MaxBulk Mailer can then handle them.<\/p>\n

In the example above the 100 PDF files could be named ‘report_127541.pdf’, ‘report_854225.pdf’, ‘report_995674.pdf’, and so on. We could use ‘report_[Opt1].pdf’ as the attachment name and then place the ‘127541’, ‘854225’, ‘995674’ IDs in the Opt1 column.<\/p>\n

\"How<\/p>\n

Then MaxBulk Mailer would send ‘report_124571.pdf’, ‘report_887124.pdf’, ‘report_741458.pdf’, and so on to the corresponding recipients in the list.<\/p>\n

In this video, I use the example above:<\/p>\n